If your private limited company has moved to a new location, you must update the address on all official records and documents. This procedure for change of address of private limited company.
step-by-step guide on how to change the address of a private limited company
Step 1: Check the Articles of Association
The first step is to check the Articles of Association of your private limited company to ensure that it permits changing the registered office address. If the articles do not permit changing the address, you will need to amend them before proceeding with the change.
Step 2: Hold a Board Meeting
The next step is to hold a board meeting to approve the change of address. The board of directors must pass a resolution to approve the change of address and appoint an authorized signatory to file the necessary forms with the Registrar of Companies (ROC).
Step 3: Notify Registrar of Companies (ROC)
The authorized signatory must file the necessary forms with the ROC to notify them of the change of address. Form INC-22 is used for this purpose. The form must be filed within 15 days of the change of address.
Step 4: Publish Notice in Local Newspaper
After filing the form with the ROC, you must publish a notice in a local newspaper in the area where the new registered office is located. The notice must be published in English and in the local language of the area. The notice must be published at least once in a newspaper that has a wide circulation in the area.
Step 5: Update Other Records and Documents
After the change of address is approved and the notice is published, you must update the new address on all official records and documents. This includes the letterhead, business cards, website, bank account, PAN card, and other documents.
Additional Points to Keep in Mind
1. Notify Customers and Suppliers
It’s important to notify your customers and suppliers about the change of address so that they can update their records and continue to contact you at the new address.
2. Maintain Accurate Records
It’s important to maintain accurate records of the change of address and the process followed to make the change. This will help you avoid any legal or regulatory issues in the future.
3. Get Professional Help
If you are unsure about the process or require assistance, you can hire a professional service provider to help you with the change of address. They can assist you with the legal requirements and ensure that the process is completed smoothly and efficiently.
Changing the registered office address of a private limited company is a straightforward process that can be completed by following the steps outlined above. It’s important to ensure that all legal requirements are met and accurate records are maintained. By following the correct procedure, you can update the address on all official records and documents and continue to operate your business smoothly.